After reaching Pune, next task was to start preparation for Visa renewal and Return journey to UK.
Process starts with submitting the Long Term Visa request in Peoplehub. This should be approved by anyone C7 and above, Chinmoy Bhagwat in my case.
Main Tasks were
1. Get the WP Approved
2. Get the COS
3. Get the Long Term VISA
4. Get relocated back from Offshore to Onsite
5. Get the Travel Tickets
Following things needs to be done as soon as I reach India:
1. Cancel the old COS and get the New COS from Chandra
2. Send the Boarding Pass and Exit stamped Visa to Chandra
3. Get the Old relocation request completed
Documents required for WP Initiation:
When you raise the VISA request, and when Chinmoy Bhagwat approves the request, then Ashwini or Jaysheela sends a list of Work permit document and WP checklists which needs to be filled and sent to them.
- WP Initiation Document
- Checklist
- Other support documents (e.g. TB Test, Photo details, FAQ etc.)
Time saving trick: In order to save time, you can fill and send the WP initiation document while you are at onsite location. (You need to know you exit from UK date)
You need to fill and send above documents.
In addition to this, you need to send following documents to them:
- Degree certificate scanned copy
- Passport scanned copies
- Signed Relocation Letter from Onsite to Offshore
- Return Travel Tickets
Once you send the WP document and other supporting document, they send it for filing. It takes 3-4 days before they get back to you. After this is done, they will provide you the COS.
Apart from that, following two things are also required at the time of VISA interview.
So start working on them in parallel:
1. Last 12 months salary slip signed by Payroll (Make sure Salary slips are continuous)
2. TB Test report
Time saving trick: Start working on your 12 month salary slips while you are at onsite location. Make sure salary slips are continuous for 12 moths. As soon as you reach offshore, get your salary slips attested from Payroll department. Also get the TB test done as soon as possible.
TB Test:
You need to get TB Test report if you are travelling for more than 6 months to UK. For TB Test you need to go to Ruby Hall hospital if you are in Pune. Try to reach hospital early to get the reports faster.
Once, you reach there, you need to fill few forms and then get the X-Ray and other tests done.
Please make sure to carry following while going for TB Test:
- Passport Original and 2 Xerox Copies
- If you have VISA, carry VISA Xerox Copies
- Permanent address in India and UK Address
- Recent Photos (Gum to stick photos)
- Pen for filling forms
It generally takes 1-2 hours to complete the whole process. Reports are issued same day in the evening or next day.
Relocation From Offshore to Onsite:
You need to submit the relocation form in peoplehub from Offshore to Onsite. If you face any issue, you need to submit the joining form for the Pune location. Once this is approved, you will be able to submit the Relocation form. Relocation approval generally takes upto 1 week or more so start early to get everything completed on time.
Travel Request from Offshore to Onsite:
You need to raise the travel request from Offshore to Onsite. You need to ensure the relocation request is approved before you can submit the Travel request but you can initiate the travel request and fill the other fields.
Online VISA Application Form and Visa Interview:
You need to go to following website for online VISA application.
https://www.visa4uk.fco.gov.uk.
While applying for short term VISA, you might have already registered in the website so you can use the same credentials again. You can apply for a New VISA and fill all the details. Just leave the COS details field blank as you may not have recieved it yet. You can fill it once you recieve the COS.
You have to fill the online application form. Once you complete filling the personal details, please do not confirm the application. Just save the application and share the login credentials with them to verify.
They will verify the form and will make the visa fee payment and will confirm the appointment as well. Once they fix an appointment, please inform Traveldesk and submit all the documents to TravelDesk as per the check list.
The TravelDesk will arrange for covering letter, sponsorship letter and the DDs (for fast track payment only, the visa fee is paid online only fast track payment is made through dds) for you once the documents are submitted.
Visa Interview:
On the scheduled date, you need to go to VISA office for visa interview. Before VISA interview, make sure you carry all the relevant documents. Following is the checklist of documents required:
- Passport (Original and Xerox)
- Degree Certificate (Original and Xerox)
- Latest Photos
- Printout of Online Visa form
- COS Document
- Last 12 months salary slips
- Salary slip authentication letter
- Sponsorship letter Fax from UK (Make sure Fax number is present in the sheet)
- VISA appointment confirmation printout
- Cover letter
- Appropriate DDs
- VFX Printout receipts incase DDs are not there.
After Visa Interview, it takes around 3 to 4 working days to get your Visa arrived. Once VISA is arrived, you need to send the scanned copies to Jayasheela and Travel desk team and get the confirm Flight and Hotel bookings done with the Travel desk team. Once this is done, you are ready to travel.
Time saving trick: Try to get your Visa interview date on Monday, Tuesday or Max Wednesday so that you can get your Visa by Friday or Max by Saturday and you can save the weekend time for travel to your hometown.
Travel to UK:
Below is the Checklist of documents to be carried while travelling to UK.
Other things to do:
You need to claim the expense for the Air Tickets booked from London to Pune. Even though the tickets were provided by company, you still need to claim the expense as expense to Air tickets were considered as an advance taken by you.
Once you reach London:
Once you reach London, you need to
1. Get the "Right to Work" check done and collect the BRP card.
2. Get your relocation done back to UK done
3. Get your expenses claimed and expense proof submitted .
Process starts with submitting the Long Term Visa request in Peoplehub. This should be approved by anyone C7 and above, Chinmoy Bhagwat in my case.
Main Tasks were
1. Get the WP Approved
2. Get the COS
3. Get the Long Term VISA
4. Get relocated back from Offshore to Onsite
5. Get the Travel Tickets
Following things needs to be done as soon as I reach India:
1. Cancel the old COS and get the New COS from Chandra
2. Send the Boarding Pass and Exit stamped Visa to Chandra
3. Get the Old relocation request completed
Documents required for WP Initiation:
When you raise the VISA request, and when Chinmoy Bhagwat approves the request, then Ashwini or Jaysheela sends a list of Work permit document and WP checklists which needs to be filled and sent to them.
- WP Initiation Document
- Checklist
- Other support documents (e.g. TB Test, Photo details, FAQ etc.)
Time saving trick: In order to save time, you can fill and send the WP initiation document while you are at onsite location. (You need to know you exit from UK date)
You need to fill and send above documents.
In addition to this, you need to send following documents to them:
- Degree certificate scanned copy
- Passport scanned copies
- Signed Relocation Letter from Onsite to Offshore
- Return Travel Tickets
Once you send the WP document and other supporting document, they send it for filing. It takes 3-4 days before they get back to you. After this is done, they will provide you the COS.
Apart from that, following two things are also required at the time of VISA interview.
So start working on them in parallel:
1. Last 12 months salary slip signed by Payroll (Make sure Salary slips are continuous)
2. TB Test report
Time saving trick: Start working on your 12 month salary slips while you are at onsite location. Make sure salary slips are continuous for 12 moths. As soon as you reach offshore, get your salary slips attested from Payroll department. Also get the TB test done as soon as possible.
TB Test:
You need to get TB Test report if you are travelling for more than 6 months to UK. For TB Test you need to go to Ruby Hall hospital if you are in Pune. Try to reach hospital early to get the reports faster.
Once, you reach there, you need to fill few forms and then get the X-Ray and other tests done.
Please make sure to carry following while going for TB Test:
- Passport Original and 2 Xerox Copies
- If you have VISA, carry VISA Xerox Copies
- Permanent address in India and UK Address
- Recent Photos (Gum to stick photos)
- Pen for filling forms
It generally takes 1-2 hours to complete the whole process. Reports are issued same day in the evening or next day.
Relocation From Offshore to Onsite:
You need to submit the relocation form in peoplehub from Offshore to Onsite. If you face any issue, you need to submit the joining form for the Pune location. Once this is approved, you will be able to submit the Relocation form. Relocation approval generally takes upto 1 week or more so start early to get everything completed on time.
Travel Request from Offshore to Onsite:
You need to raise the travel request from Offshore to Onsite. You need to ensure the relocation request is approved before you can submit the Travel request but you can initiate the travel request and fill the other fields.
Online VISA Application Form and Visa Interview:
You need to go to following website for online VISA application.
https://www.visa4uk.fco.gov.uk.
While applying for short term VISA, you might have already registered in the website so you can use the same credentials again. You can apply for a New VISA and fill all the details. Just leave the COS details field blank as you may not have recieved it yet. You can fill it once you recieve the COS.
You have to fill the online application form. Once you complete filling the personal details, please do not confirm the application. Just save the application and share the login credentials with them to verify.
They will verify the form and will make the visa fee payment and will confirm the appointment as well. Once they fix an appointment, please inform Traveldesk and submit all the documents to TravelDesk as per the check list.
The TravelDesk will arrange for covering letter, sponsorship letter and the DDs (for fast track payment only, the visa fee is paid online only fast track payment is made through dds) for you once the documents are submitted.
Visa Interview:
On the scheduled date, you need to go to VISA office for visa interview. Before VISA interview, make sure you carry all the relevant documents. Following is the checklist of documents required:
- Passport (Original and Xerox)
- Degree Certificate (Original and Xerox)
- Latest Photos
- Printout of Online Visa form
- COS Document
- Last 12 months salary slips
- Salary slip authentication letter
- Sponsorship letter Fax from UK (Make sure Fax number is present in the sheet)
- VISA appointment confirmation printout
- Cover letter
- Appropriate DDs
- VFX Printout receipts incase DDs are not there.
After Visa Interview, it takes around 3 to 4 working days to get your Visa arrived. Once VISA is arrived, you need to send the scanned copies to Jayasheela and Travel desk team and get the confirm Flight and Hotel bookings done with the Travel desk team. Once this is done, you are ready to travel.
Time saving trick: Try to get your Visa interview date on Monday, Tuesday or Max Wednesday so that you can get your Visa by Friday or Max by Saturday and you can save the weekend time for travel to your hometown.
Travel to UK:
Below is the Checklist of documents to be carried while travelling to UK.
.
Passport stamped with the necessary visa (self and dependants)
·
COS document
·
Same photo specification used for the visa stamping
·
Deputation letter/transfer letter
·
Confirmed air ticket
·
Travel Insurance
·
Foreign Exchange
. Marriage
certificate for spouse travel and birth certificate for child’s travel
·
List of addresses and telephone numbers of Minds in UK
·
Chest X-ray and the Tuberculosis report obtained from the recognised hospital,
the report should not be older than 6 months (applicable for self and
dependants)
Other things to do:
You need to claim the expense for the Air Tickets booked from London to Pune. Even though the tickets were provided by company, you still need to claim the expense as expense to Air tickets were considered as an advance taken by you.
Once you reach London:
Once you reach London, you need to
1. Get the "Right to Work" check done and collect the BRP card.
2. Get your relocation done back to UK done
3. Get your expenses claimed and expense proof submitted .
